Cape Cod Cycling Club By-Laws
As adopted in 2009 and as amended at the annual club meeting November 3, 2011
The name of the club will be Cape Cod Cycling Club, Inc. herein referred to as “C4” or “The Club”.
The mission statement of C4 is “All kinds of cycling for all kinds of people.”
- The safe enjoyment of cycling in all its forms is the primary objective of C4.
- C4 will promote cycling for fun, fitness and as a means of non-polluting transportation.
- C4 members will organize and participate in rides that will benefit the overall mission statement and grow the sport of cycling in the Cape Cod area.
Cape Cod Cycling Club shall be run and function as a not-for-profit corporation.
Section 1. C4 is a volunteer group. Membership is attained by paying the appropriate annual dues for individual, household, or youth and signing the appropriate application and waiver.
Section 2. Memberships will be for the calendar year in which they are acquired. The annual dues will be set at the annual meeting of the prior year.
The available levels of membership are:
Full: Available to adults 18 yrs. old and over who pay the full annual dues and sign an application and waiver. Full members have access to all club benefits including participation in rides and special club events, store discounts offered to members, and full voting rights at club meetings.
Youth: Available to young people under 18 yrs. old who sign the appropriate application and waiver. Consent from parent or guardian is required. Youth members have access to all club benefits with the exception of voting rights.
Associate: An associate membership is available to guests and visitors and those who wish to ride with the club for a specific event. An associate member must sign a waiver for each event participated in and will not have access to any club benefits other than participation in the event.
Section 3. Members are required to abide by the USA Cycling code of conduct. Members will be subject to suspension or dismissal for behavior violating the USAC code of conduct or any behavior detrimental to the mission of the club or its members.
Officers and Executive Board
Section1. Club officers shall consist of the following as a minimum:
Section 2. Election of officers will be held at the annual meeting in November. A nominating meeting will be held at the regular October meeting. Elections are open to all the current full paid membership. Absentee ballots may be obtained from the Secretary and returned before the Annual meeting. The newly elected officers will be seated at the January regular meeting.
Section 3. Officers will be elected to a one-year term. Officers may serve more than one term.
Members are encouraged to run against incumbent officers.
Section 4. The Executive Board will consist of all the current officers. The board will have up to four additional members, elected at the annual meeting. In the event that less than four members are nominated for board positions, the board will be made up of the officers and the designated nominee(s).
The Executive Board will be the governing body of the club and will be presided over by the President. Additionally the Executive board will be responsible for the day to day administrative needs of the club and will insure that the legal affairs of the club are in order including adequate liability protection.
Members of the Board are required to act in good faith for the benefit of the club. All decisions by the board will be decided by majority vote.
The Executive Board shall have the authority to approve all expenditures of the club drawn on the general checking account.
The Executive Board will meet as necessary to perform the administrative duties of the club. The monthly activities of the board will be presented to the club members at each regular club meeting.
Upon approval by the board, issues of general interest to the Club will be voted on by the general membership. The Secretary will provide paid members with an agenda, containing a list of issues to be decided, two weeks before the meeting.
Section 5. Any member of The Executive Board may be removed from office by a two-thirds majority vote by members present at a regular meeting. Such a vote must be announced at least two weeks prior to the meeting.
Duties of Officers
Section 1. The duties of the President include, but are not limited to:
- To preside over all general meetings
- Appoint committees as necessary
- Have his/her name on general fund checking account
- Monthly review of budget/treasurer’s report
- Holds Co-signature authority of all Club drafts
Section 2. The duties of Treasurer include, but are not limited to:
- Balance and maintain the general ledger of the club
- Holds co-signature authority of all Club drafts
- Manages Account Payables
- Provides financial statement for each monthly meeting
- In conjunction with other officers, will assure appropriate and timely tax reporting is accomplished
Section 3. The duties of Secretary include but are not limited to:
- Take minutes of each general meeting
- Post the agenda for each general meeting in a timely manner
- Generate and mail correspondences as necessary
- Assist the President and other board members as necessary
Section 1. C4 will hold monthly meetings on the First Thursday of the month. Location, times and date of each meeting will be announced at preceding monthly meeting.
Section 2. The meetings will be presided over by the President. In the event that the president cannot attend the meeting, the meeting will be presided over by an officer designated by the President.
Section 2. Quorum shall be declared with 13 members present including a minimum of three board members.
Section 3. Meeting times may be changed or meetings may be added as necessary with two weeks notice.
Section 4. The purpose of the general meetings will be for assigning tasks, reporting progress and solving problems as necessary. The meetings will follow an agenda as proposed below:
- Treasurer’s Report
- Committee Reports
- Old business
- New business
General Checking Account
Section 1. C4 will maintain a checking account at a local bank. The account will carry the authorized signatures of the President and Treasurer
Section 2. All expenses and payables must be approved by the President and Treasurer. Single Expenditures over $500 must be approved by the membership at a regular meeting.
Section 3. The funds for special subcommittees including, but not limited to the Racing Team and the youth development program will be deposited in the C4 account but will be recorded in separate ledgers and will not count towards the Club’s balance.
Section 4. In the event of the club’s dissolution the highest remaining officer will designate a similar non-profit organization to receive the remaining funds of the Club.
Amendments to the By-Laws
Section 1. Amendments to these by-laws are permitted and shall be reviewed during a general meeting for discussion, and grammatical composition.
Section 2. Amendments shall be presented to the current membership for a vote. A passing vote will allow for the amendment to take effect immediately following its acceptance
A downloadable version of this document can be found here: Club Bylaws 2016
The previous Bylaws showing the original 2009 version with the 2011 updates can be found here: Club Bylaws 2011 Update